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Patent Secretary London – Maternity contract 9 Month FTC
Department: Chemical Team Location: London
Boult Wade Tennant LLP is a leading UK-based firm of patent and trade mark attorneys and has offices in London, Reading, Cambridge , Berlin, Frankfurt and Madrid. The firm has 41 partners and approximately another 50 fee earners, supported by a professionally qualified management team, heading up a support function of 100 across a number of disciplines. In total, the firm comprises over 200 staff across 3 countries.
The firm offers a combination of intellectual property expertise, broad-based technical knowledge and well-developed commercial know-how to assist clients in securing effective protection for their inventions, ideas and trade marks. Our attorneys advise clients on how to use this protection for competitive advantage and help them to avoid any infringement of their competitors’ rights.
A full range of intellectual property services are provided including writing and prosecuting patents, registering both trade marks and designs, intellectual property strategy and policy advice, searches and watches, portfolio management, renewals, technical illustration, outsourcing services for in-house intellectual property departments and infringement and enforcement advice.
Boult Wade Tennant has a requirement for a dedicated secretary to join the London office working primarily for two fee earners within the Chemical team. The successful candidate will be someone who is looking for an interesting variety of work, is helpful, eager to learn and willing to take on extra responsibility.
Worksite (Document management system)
Outlook (Email and diary system)
Inprotech (Records and Accounting System)
Winscribe (Digital Dictation)
Salary: Competitive salary
Working Hours: 35 hrs per week, Monday to Friday
23 days’ holiday pa plus bank holidays (pro rata)
Life Insurance (from start date)
Company Personal Pension scheme (qualifying period three months)
Holiday Trading Scheme
Competitive Flexible Benefits Package
From time to time reporting lines and responsibilities may change; any changes will be at the sole discretion of the firm
Audio and copy typing of legal documentation, to include, preparation of standard letters, forms, reports and new applications for approval by fee earner
Responsible for taking detailed and accurate telephone messages, booking meetings, arranging appointments/travel and dealing with associated expense claims on behalf of the fee earner
In the absence of the fee earner, monitor Outlook calendars, emails, post and prepare basic email responses, ensuring urgent correspondence is forwarded on to an attorney
Monitoring deadline files and liaising with the fee earner to ensure appropriate action is taken
Online searching – using various websites to search for existing registrations and applications
Manage electronic filing
Liaising with the Records on a daily basis to assist with queries relating to file openings, abandoning applications and actions on cases with impending deadlines
Preparation of billing paperwork to include drafting billing narratives, preparing charge sheets and WIP prints
Advance knowledge of Word (track changes), Excel, Outlook, and Internet Explorer (searching, making/amending reservations etc)
A high level of accuracy is required with good typing speed in copy and audio, preferably 55-60 wpm; emphasis on accuracy
A ‘can do’ attitude, willingness to learn and expand knowledge and skills within the role, approachability, flexibility as to hours and the role itself, a practical/common sense approach
Ability to build and maintain constructive relationships with individuals at different levels of seniority
Proven ability to work effectively both as a team player and independently with initiative
Ability to stay calm in often demanding situations and work well under pressure
Exceptional organisational skills
To apply, send your CV and a covering letter explaining why you would like to join Boult Wade Tennant to email@example.com. Shortlisted candidates will be invited to an interview and those that are successful will be sent an offer letter.
A European award-winning patent and trade mark firm delivering world-class advice to enhance the commercial value of intellectual property rights globally.