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Patent Secretary London – Maternity contract 9 Month FTC

Department: Chemical Team
Location: London

Role overview

Boult Wade Tennant LLP is a leading UK-based firm of patent and trade mark attorneys and has offices in London, Reading, Cambridge , Berlin, Frankfurt and Madrid. The firm has 41 partners and approximately another 50 fee earners, supported by a professionally qualified management team, heading up a support function of 100 across a number of disciplines. In total, the firm comprises over 200 staff across 3 countries.

The firm offers a combination of intellectual property expertise, broad-based technical knowledge and well-developed commercial know-how to assist clients in securing effective protection for their inventions, ideas and trade marks. Our attorneys advise clients on how to use this protection for competitive advantage and help them to avoid any infringement of their competitors’ rights.

A full range of intellectual property services are provided including writing and prosecuting patents, registering both trade marks and designs, intellectual property strategy and policy advice, searches and watches, portfolio management, renewals, technical illustration, outsourcing services for in-house intellectual property departments and infringement and enforcement advice.

Boult Wade Tennant has a requirement for a dedicated secretary to join the London office working primarily for two fee earners within the Chemical team.  The successful candidate will be someone who is looking for an interesting variety of work, is helpful, eager to learn and willing to take on extra responsibility.


Systems used

  • Word
  • Excel
  • Worksite (Document management system)
  • Outlook (Email and diary system)
  • Inprotech (Records and Accounting System)
  • Winscribe (Digital Dictation)


Benefits offered

  • Salary: Competitive salary
  • Working Hours: 35 hrs per week, Monday to Friday
  • 23 days’ holiday pa plus bank holidays (pro rata)
  • Life Insurance (from start date)
  • Company Personal Pension scheme (qualifying period three months)
  • Holiday Trading Scheme
  • Competitive Flexible Benefits Package
  • Flexible working


From time to time reporting lines and responsibilities may change; any changes will be at the sole discretion of the firm



Key responsibilities

  • Audio and copy typing of legal documentation, to include, preparation of standard letters, forms, reports and new applications for approval by fee earner
  • Responsible for taking detailed and accurate telephone messages, booking meetings, arranging appointments/travel and dealing with associated expense claims on behalf of the fee earner
  • In the absence of the fee earner, monitor Outlook calendars, emails, post and prepare basic email responses, ensuring urgent correspondence is forwarded on to an attorney
  • Monitoring deadline files and liaising with the fee earner to ensure appropriate action is taken
  • Online searching – using various websites to search for existing registrations and applications
  • Manage electronic filing
  • Liaising with the Records on a daily basis to assist with queries relating to file openings, abandoning applications and actions on cases with impending deadlines
  • Preparation of billing paperwork to include drafting billing narratives, preparing charge sheets and WIP prints

Candidate profile

  • Experienced and/or CIPA qualified patent secretary
  • Advance knowledge of Word (track changes), Excel, Outlook, and Internet Explorer (searching, making/amending reservations etc)
  • A high level of accuracy is required with good typing speed in copy and audio, preferably 55-60 wpm; emphasis on accuracy
  • A ‘can do’ attitude, willingness to learn and expand knowledge and skills within the role, approachability, flexibility as to hours and the role itself, a practical/common sense approach
  • Ability to build and maintain constructive relationships with individuals at different levels of seniority
  • Proven ability to work effectively both as a team player and independently with initiative
  • Ability to stay calm in often demanding situations and work well under pressure
  • Exceptional organisational skills

Apply now

To apply, send your CV and a covering letter explaining why you would like to join Boult Wade Tennant to Shortlisted candidates will be invited to an interview and those that are successful will be sent an offer letter.

A European award-winning patent and trade mark firm delivering world-class advice to enhance the commercial value of intellectual property rights globally.