Careers at Boult Wade Tennant

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Billing Assistant

Department: Finance
Location: London

Role overview

Boult Wade Tennant LLP is a leading UK-based firm of patent and trade mark attorneys and has offices in London, Reading, Cambridge , Berlin, Frankfurt and Madrid. The firm has 41 partners and approximately another 50 fee earners, supported by a professionalyl qualified management team, heading up a support function of 100 across a number of disciplines. In total, the firm comprises over 200 staff across 3 countries.

The firm offers a combination of intellectual property expertise, broad-based technical knowledge and well-developed commercial know-how to assist clients in securing effective protection for their inventions, ideas and trade marks. Our attorneys advise clients on how to use this protection for competitive advantage and help them to avoid any infringement of their competitors’ rights.

A full range of intellectual property services are provided including writing and prosecuting patents, registering both trade marks and designs, intellectual property strategy and policy advice, searches and watches, portfolio management, renewals, technical illustration, outsourcing services for in-house intellectual property departments and infringement and enforcement advice.

Boult Wade Tennant’s Accounts Department based in London have a need for a Billling Assistant. This is a newly created role due to the growth of the firm. The role of Billing Assistant will be reporting to the Billing Operations Analyst and the Finance Manager. The Billing Assistant will be working in the Billing team of 6 and alongside Accounts Department of 14 (including the Billing department). The essence of the role is to ensure the accurate processing of client billing whilst adhering to strict procedures and time scales.

Key responsibilities

Main Responsibilities:
• Ensure accurate billing in accordance with procedures and policies
• Raising Credit Notes
• Reconciliation of WIP
• Action time and disbursement write offs and transfers
• Assisting partners, fee earners, colleagues on invoice related queries
• Ad Hoc tasks when required

Candidate profile

Technical Skills, Qualifications and Experience:
• Must have strong attention to detail
• Prior experience in a Billing role desirable
• Have excellent communication and relationship building skills
• A flexible, pragmatic, positive, ‘can-do’ attitude, solution focused with plenty of initiative
• Able to understand business priorities and quickly adapt to changes
• Ability to deliver high-quality and accurate outputs
• Able to work under pressure, manage multiple demands and support deadlines
• In view of our international presence, a knowledge of the German and/or Spanish language would be an advantage, but is not essential.
• Strong team player

SYSTEMS USED
• Windows 10
• Office 365, including Word, Excel and Outlook
• Zoom (for telephony and video conferencing)
• iManage (Document management system)
• Inprotech (Records and Accounting System)
• Aderant (Accounting System)
• Compleat Software (Purchase ledger invoices processing software)

Apply now

BENEFITS OFFERED
• Salary: £25,000 – £30,000
• Working Hours: Mon-Fri 35 hrs per week
• 23 days holiday pa plus bank holidays
• Flexible Working (to be agreed with your line manager, dependent on experience)
• Life Insurance (from start date)
• Company Personal Pension scheme (qualifying period three months)
• Flexible benefits package to include holiday trading scheme

To apply, send your CV and a covering letter explaining why you would like to join Boult Wade Tennant to recruitment@boult.com. Shortlisted candidates will be invited to an interview and those that are successful will be sent an offer letter.

A European award-winning patent and trade mark firm delivering world-class advice to enhance the commercial value of intellectual property rights globally.